Free Reference Checklist
The County Records Checklist
An excess proceeds claim lives and dies on documentation. The county holds the records that prove ownership, establish standing, and unlock your funds — but knowing exactly what to request and from which office is half the battle. This checklist covers every document you need, where to find it, and why it matters.
What's Inside This Guide
- Property deed records: warranty deeds, quitclaim deeds, and transfer-on-death instruments — which one applies and how to obtain certified copies from the recorder of deeds
- Tax assessment and tax sale records: the assessor's parcel data, delinquent tax ledgers, tax sale certificates, and redemption records that establish the chain of events
- Court filings and docket sheets: the foreclosure complaint, judgment of foreclosure, order of sale, and confirmation of sale — what each document proves and how to pull them from the clerk of court
- Treasurer and tax collector records: surplus fund ledgers, disbursement logs, unclaimed fund registries, and how to cross-reference them with the court record
- Supporting documentation: affidavits of identity, notarized statements of interest, proof of address, and chain-of-title summaries that make your claim package complete
- A county-by-county resource directory showing which office holds which record type, typical turnaround times for record requests, and whether records are available online or require in-person retrieval
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This guide is for educational purposes only and does not constitute legal advice. Record availability and procedures vary by county. Consult a qualified attorney for advice about your specific circumstances. National Excess Proceeds Exchange is not a law firm.